Constitution

CONSTITUTION OF ANDERSON JUNIOR COLLEGE ALUMNI ASSOCIATION

NAME

1 This society shall be known as the "Anderson Junior College Alumni Association", hereinafter referred to as the "Association". It shall be managed by an Executive Committee, hereinafter referred to as "The Committee", which is elected under the provisions of Rules 8.1, 8.2 and 8.3.

PLACE OF BUSINESS

2 Its place of business shall be at "Anderson Junior College 4500 Ang Mo Kio Avenue 6 Singapore 569843" or such other address as may subsequently be decided upon by the Committee and approved by the Registrar of Societies. The Association shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.

OBJECTIVES

3.1 The objectives are:

  1. To foster comradeship between past AJCians and current AJCians.
  2. To provide a platform for academic, social, cultural, sports and recreational activities for the benefit of members.
  3. To maintain close association with the college and provide support by pecuniary or other means which may be needed for its development and well-being.

MEMBERSHIP QUALIFICATIONS AND RIGHTS

4.1 Membership is open to all graduated students of Anderson Junior College.

4.2 There shall be the following categories of membership:

  1. Ordinary Membership
    An Ordinary Member shall be a former student of Anderson Junior College who has completed a full academic term in the college. An ordinary member shall only have voting rights at General Meetings and the right to hold office in the Association, if he/she is present for at least 50% of all AJCAA programmes OR meetings in the previous year.
  2. Invitee Membership
    The Committee may invite any individuals who do not meet the membership criteria for the other categories of membership to join the Association as Invitee Members. An Invitee Member shall not have voting rights or the right to hold office in the Association.

4.3 Ordinary Members who are below 21 years of age shall only run for the post of Ordinary Committee Member in the Association.

MEMBERSHIP STATUS

5.1 All graduated students of Anderson Junior College will be registered as an ordinary member.

5.2 The Committee shall have the discretionary power to revoke membership status without assigning any reason hereof.

ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES

6.1 No membership fee is required.

6.2 Any additional fund required for special purposes may only be raised from members with the consent of the General Meeting of the members.

SUPREME AUTHORITY AND GENERAL MEETINGS

7.1 The supreme authority of the Association is vested in a General Meeting of the members presided over by the President.

7.2 An Annual General Meeting shall be held in the first quarter of each calendar year.

7.3 At other times, an Extraordinary General Meeting must be called by the President on the request in writing of not less than 25% of the total voting membership or 10 voting members, whichever is the lesser, and may be called at anytime by order of the Committee. The notice in writing shall be given to the Secretary setting forth the meeting. The Extraordinary General Meeting shall be convened within two months from receiving this request to convene the Extraordinary General Meeting.

7.4 If the Committee does not proceed to convene an Extraordinary General Meeting within two months after the date of the receipt of the written request, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten days' notice to voting members, setting forth the meeting.

7.5 At least two weeks' notice of an Annual General Meeting and at least ten days' notice of an Extraordinary General Meeting shall be given respectively. Notice of meeting stating the date, time and place of meeting shall be sent by the Secretary to all voting members.

7.6 Unless otherwise stated in this Constitution, voting by proxy shall not be allowed at all General Meetings.

7.7 The following points will be considered at the Annual General Meeting:

  1. The previous financial year's accounts and annual report of the Committee.
  2. Where applicable, the election of office-bearers and Honorary Auditors for the following term.

7.8 Any member who wishes to place an item on the agenda of a General Meeting may do so provided the member gives notice to the Secretary one week before the meeting is due to be held.

7.9 At least 25% of the total voting membership or 10 voting members, whichever is the lesser, present at a General Meeting shall form a quorum. Proxies shall not be constituted as part of the quorum.

7.10 In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any of the existing rules.

MANAGEMENT AND COMMITTEE

8.1 The administration of the Association shall be entrusted to a Committee consisting of the following to be elected at alternate Annual General Meeting:

8.2 Names for the above offices shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members. All office bearers, except the Treasurer and Assistant Treasurer may be re-elected to the same post for a consecutive term of office. The President nominee must have served at least one term of office to be eligible. The term of office of the Committee is two years.

8.3 Election will be either by show of hands or, subject to the agreement of the majority of the voting members present, by a secret ballot. In the event of a tie, the Chairman of the meeting shall have a casting vote.

8.4 A Committee Meeting shall be held at least once every 2 months after giving seven days' notice to Committee Members. The President may call a Committee Meeting at any time by giving five days' notice. At least 1/2 of the Committee Members must be present for its proceedings to be valid.

8.5 Any member of the Committee absenting himself from three meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the Committee and a successor may be co-opted by the Committee to serve until the next Annual General Meeting. Any changes in the Committee shall be notified to the Registrar of Societies within two weeks of the change.

8.6 The duty of the Committee is to organise and supervise the day to day activities of the Association. The Committee may not act contrary to the expressed wishes of the General Meeting without prior reference to it and always remains subordinate to the General Meetings.

8.7 The Committee has the power to authorise the expenditure of a sum of not exceeding S$20,000 per month from the Association's funds for the Association's purposes.

DUTIES OF OFFICE BEARERS

9.1 The President shall chair all General and Committee meetings. He shall also represent the Association in its dealings with outside persons.

9.2 The Vice-President shall assist the President and deputise for him in his absence.

9.3 The Secretary shall keep all records, except financial, of the Association and shall be responsible for their correctness. He will keep minutes of all General and Committee meetings. He shall maintain an up-to-date Register of Members at all times.

9.4 The Assistant Secretary shall assist the Secretary and deputise for him in his absence.

9.5 The Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Association and shall keep an account of all money transactions and shall be responsible for their correctness. He is authorised to expend up to S$5,000 per month for petty expenses on behalf of the Association. He will not keep more than S$500 in the form of cash and money in excess of this will be deposited in a bank to be named by the Committee. Cheques, etc. for withdrawals from the bank will be signed by the Treasurer and either the President or the Vice-President or the Secretary.

9.6 The Assistant Treasurer shall assist the Treasurer and deputise for him in his absence.

9.7 Ordinary Committee Members shall assist in the general administration of the Association and perform duties assigned by the Committee from time to time.

AUDIT AND FINANCIAL YEAR

10.1 At least one voting member, not being members of the Committee, shall be elected as Honorary Auditors at each Annual General Meeting and will hold office for a term of two years only and may be re-elected for a consecutive term.

10.2 They:

  1. Will be required to audit each year's accounts and present a report upon them to the Annual General Meeting.
  2. May be required by the President to audit the Association's accounts for any period within their tenure of office at any date and make a report to the Committee.

10.3 The financial year shall be from 1st January to 31st December.

TRUSTEES

11.1 If the Association at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust.

11.2 The trustees of the Association shall:

  1. Not be more than four and not less than two in number.
  2. Be elected by a General Meeting of members.
  3. Not effect any sale or mortgage of property without the prior approval of the General Meeting of members.

11.3 The office of the trustee shall be vacated:

  1. If the trustee dies or becomes of unsound mind.
  2. If he is absent from the Republic of Singapore for a period of more than one year.
  3. If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee.
  4. If he submits notice of resignation from his trusteeship.

11.4 Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by posting it on the notice board in the Association's premises at least two weeks before the General Meeting at which the proposal is to be discussed. The result of such General Meeting shall then be notified to the Registrar of Societies.

11.5 The address of each immovable properties, name of each trustee and any subsequent change must be notified to the Registrar of Societies.

VISITORS AND GUESTS

12.1 Visitors and guests may be admitted into the premises of the Association but they shall not be admitted into the privileges of the Association. All visitors and guests shall abide by the Association's rules and regulations.

PROHIBITIONS

13.1 Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Association’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.

13.2 The funds of the Association shall not be used to pay the fines of members who have been convicted in a court of law.

13.3 The Association shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.

13.4 The Association shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to, any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate relating to any goods or services which adversely affect consumer interests.

13.5 The Association shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

13.6 The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association or its office-bearers, Committee or members unless with the prior approval of the relevant authorities.

13.7 The Association shall not raise funds from the public for whatever purposes without the prior approval in writing of the Head, Licensing Division, Singapore Police Force and other relevant authorities as and when necessary.

AMENDMENTS TO CONSTITUTION

14 No alteration or addition/deletion to this Constitution shall be made except at a General Meeting and with the consent of two-thirds of the voting members present at the General Meeting, and they shall not come into force without the prior sanction of the Registrar of Societies.

INTERPRETATION

15 In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Committee shall have power to use its own discretion. The decision of the Committee shall be final unless it is reversed at a General Meeting of members.

DISPUTES

16 In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.

DISSOLUTION

17.1 The Association shall not be dissolved, except with the consent of not less than three-fifths of the total voting membership of the Association for the time being resident in Singapore expressed, either in person or by proxy, at a General Meeting convened for the purpose.

17.2 In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore.

17.3 A Certificate of Dissolution shall be given within seven days of the dissolution to the Registrar of Societies.

The Executive Committee
Anderson Junior College Alumni Association
Established March 2001
Updated March 2013